Grouping I / Design↗
Discovery & Design
The thinking phases. What are we making, for whom, under what constraints. Output: a signed-off design package a shop can build from.
- Phase 1 · Discovery
- Phase 2 · Design
How we work · The AnyDay System
The AnyDay System. Seven phases. One crew.
Most AV vendors have a "process" — a slide in a deck. We have a system: seven phases that map into three groupings, with a defined deliverable and a named owner at every step. Scope call through lessons learned.
7
Phases
3
Groupings
1
Crew, start to finish
24hr
From brief to scope call
Three groupings
Design. Build. Run.
Every phase lives in one of three groupings. If a conversation is in Design, your point of contact is a producer. If it's in Build, it's a shop lead. If it's in Run, it's the show caller. Clarity of ownership beats flexibility of scope.
Grouping II / Build↗
Build & Pre-viz
The making phases. Gear pulled, programmed, truck-packed. Tech walked. Plots signed. Output: a show ready to open on the venue's first call.
- Phase 3 · Build
- Phase 4 · Pre-viz & tech check
Grouping III / Run↗
Show, Post-show & Iterate
The doing phases. Load-in through lessons learned. Output: a closed show, a reconciled invoice, and a note in our playbook for next time.
- Phase 5 · Show
- Phase 6 · Post-show
- Phase 7 · Iterate
Seven phases
The walk, phase by phase.
- Grouping I · Design
-
Phase 01 · Discovery
We listen
Scope call within 24 hours. Date, venue, audience, creative intent, hard constraints. No proposals, no pitch deck — just an honest read on whether we're the right fit, and if we are, what the shape of the show looks like.
- Producer: logs scope, constraints, risks
- Client: shares the brief, the deadline, the budget box
-
Phase 02 · Design
On paper first
CAD in Vectorworks, lighting plots, rigging diagrams, pre-viz renders. Venue-accurate, signed off by an ETCP rigger before any gear leaves the shop. Your creative team gets a walkable draft and can push back on anything.
- Producer: scope, schedule, budget
- Designer: plots, CAD, pre-viz, cue plan
- Rigger: load calcs + sign-off
- Grouping II · Build
-
Phase 03 · Build
At the shop
Gear pulled from inventory, programmed to cue, and truck-packed at our LA shop before a truck rolls. If a console or a wall panel has a fault, we find out in our building — not your venue's loading dock.
- Shop lead: pick, pack, QC
- Programmer: MA3 / Hydra / disguise shows pre-loaded
- Logistics: trucking, fuel, driver hours booked
-
Phase 04 · Pre-viz & tech check
Walk before you run
On-venue walk with the engineer who will run the show. Programmed cue sheets signed by FOH and LD. Rigging plot signed by the certified rigger on record. No one opens doors on a system that hasn't been walked end-to-end.
- FOH / LD: cue-sheet sign-off
- Rigger: on-site final inspection
- Producer: venue paperwork + permits confirmed
- Grouping III · Run
-
Phase 05 · Show
Doors to strike
Load-in, rehearsal, show call, strike. Same crew from the first truck at the dock to the last case back on the rack. A show caller on comms. A defined chain of command. No "who do I talk to" moments between talent and tech.
- Show caller: time code + cues
- FOH / MON / LD: on console from rehearsal through strike
- Producer: venue + client liaison, floor-walks the run
-
Phase 06 · Post-show
Close the loop
Recap edit delivered within 72 hours when we captured content. Gear returns logged against the pull sheet. Final invoice reconciled against actuals within 48 hours of strike. No surprise line items three weeks later.
- Producer: invoice reconciliation
- Editor: recap cut (when captured)
- Shop lead: gear in-take + QC for next show
-
Phase 07 · Iterate
Write it down
A short internal doc per show: what worked, what nearly didn't, what to change for next time. Our producers read them. Our programmers read them. The next show for your brand — or your kind of venue — starts from a smarter base.
- Whole crew: post-show debrief
- Producer: playbook update
- Client: optional follow-up walk-through
Why a system
Process is the work.
A great crew with no system gets lucky. A mediocre crew with a great system delivers consistently. We have a great crew and a great system — the combination is what you're hiring.
01 / Predictable
Same deliverables every time
CAD by Thursday. Cues 48 hours out. Invoice reconciled in 48 hours. Paperwork cadence doesn't move.
02 / Clear
One owner per phase
Design owned by a producer. Build owned by the shop lead. Show owned by the caller. Nothing drops.
03 / Accountable
Sign-offs on paper
Rigger sign-off. Cue sheet sign-off. Invoice sign-off. Every gate has a name and a signature.
04 / Learning
Lessons logged
Phase 7 is the reason Phases 1–6 get sharper every year. Most vendors stop at strike. We start there.
Start a scope call
Phase 1 takes one email.
Send us the brief. We'll be on a scope call with you inside 24 hours — the first phase of The AnyDay System for your show.