Conference AV production in Las Vegas — general sessions, breakouts, plenaries, and hybrid streams. Multi-room, multi-day, one crew, one cue stack. From CES week at the LVCC to executive summits at Caesars Forum to product showcases at Mandalay Bay.
Designed, programmed, rehearsed, and run by one crew, across every room on the floor plan.
Every breakout lands. Because the rooms were built as one show.
ROE Black Pearl BP2 or Visual 2.6mm in the main session, smaller-pitch LED in breakouts, edge-blended projection on cyc when softer light reads better. Disguise on the central playback chain with mirrored content to every breakout — so a last-minute deck swap doesn't require running between rooms.
So the brand reads the same in the main room and three breakouts down the hall.
L-Acoustics K2 or Kara II in main sessions, line-array or point-source in breakouts based on room size. DiGiCo Quantum or SD-series at FOH, redundant. Shure Axient Digital on talent, Sennheiser 2050 on backups, distributed antenna with shared RF coordination — important in dense Strip RF environments where adjacent conferences fight for spectrum during CES + RSA + NAB Show weeks.
So the C-suite sounds like themselves. Not like a microphone.
Robe Forte, Ayrton Domino, ETC Source Four LED key on the talent. Programmed on grandMA3 with a backup running tracking. Color temperature matched to the broadcast camera package — Sony FX9, Sony Venice, or Panasonic Varicam, depending on the deliverable.
So the keynote feels alive in the room, and it cuts on the recap.
QLab on dedicated playback servers per room, all clocked from the same timecode master. Ross Carbonite or Blackmagic ATEM for the hybrid stream broadcast handoff. Cue stacks live on a shared file system; a content patch at 9am breaks no one's afternoon. Redundant servers, hot-swap decks.
So the run-of-show fires the same way in every room, on the same beat.
A three-day partner conference for an enterprise SaaS — main session + 6 breakouts + hybrid stream — at Caesars Forum during CES week.
2,800 cap · 3 days · 6 breakoutsA two-day industry summit for a fintech association at MGM Grand Conference Center, 4 simultaneous breakouts on the same comms backbone.
1,200 cap · 2 days · 4 breakoutsA multi-stage developer conference at the Las Vegas Convention Center during NAB Show — main keynote + 8 technical breakouts + product demo hall.
5,000 cap · 4 days · 8 breakoutsA private analyst day for a hardware company at the Aria Convention Center during CES — embargoed press briefing followed by main session.
300 cap · single day · embargoedA leadership summit for a games-industry alliance at Mandalay Bay, with simultaneous global stream to 4 international offices.
800 cap · 2 days · hybridThe same crew that runs a 3-room conference at Mandalay Bay runs an 8-stage developer conference at the LVCC. The variables change. The discipline does not.
Every conference brief starts with the same questions — how many concurrent rooms, what's the comms backbone, where does the hybrid stream live, and what's the run-of-show for the hardest minute of the show day. The rig is sized backward from those answers.
For a 200-person breakout, that might be a discrete point-source PA, a single LED panel array, a Sennheiser handheld + lav, and one op at a flown ATEM. For a 5,000-person main session at the LVCC, it is a flown line array, a 30-meter LED ribbon, eight broadcast cameras, a switcher truck, and a comms backbone that touches every department in the building — including a dedicated comms loop for the hybrid stream director.
Same brief intake. Same rehearsal philosophy. Same crew chief calling every room on the floor plan.
Strip load-in is its own discipline. For a multi-room conference, you can't load Room A and Room B sequentially — you load in parallel against staggered freight windows, with a third crew on hold for the breakout buildouts. We pre-plot every truck against every dock minute. The Vegas houses run on a stagehand local — IATSE Local 720 — and we treat that coordination as part of the rig design, not as a surprise that costs a day.
The advantage of Vegas is 24/7 access. The cost is that the rig has to be designed for a load-in window that starts at 11pm and ends at 7am — and the cue stack has to be finished before the C-suite walks in the next morning.
Convention dates anchor the calendar. CES in January at the Las Vegas Convention Center. NAB Show in April, also at LVCC. ConExpo, World of Concrete, Money 20/20, AWS re:Invent, Adobe Summit, Black Hat — each one bends the available venue pool around it for the week before and the week after.
We plan against the show calendar, not against the room calendar. The room calendar follows.
For a 2-3 day conference with a general session room, 3-6 breakouts, and a hybrid stream rig, we plan a two-day load-in across all rooms in parallel, a half-day previz for the main session, breakout dry-techs the day before doors, and one shared rehearsal block for keynote talent. Vegas rooms unlock 24/7 access, so we work to each venue's freight window. For CES-scale conferences at the LVCC where 5-10 simultaneous breakouts share a comms backbone, add a day plus an RF-coordination meeting with the venue.
Yes. One crew chief owns the run-of-show across rooms, with sub-crews on each breakout. The main-session cue stack is mirrored to a redundant ops position. Breakouts share comms (Riedel Bolero or Clear-Com FreeSpeak II) so a content-late issue in Breakout 3 is heard at FOH in the main room the same second. We never split the show into vendor silos.
Both. We deliver a content spec sheet — pixel map, frame rate, color space, codec, safe areas — to whichever team is building the deck or sizzle. We also run a content QC pass on the wall during program day, so the agency sees their work on the actual hardware before the speaker does.
Strip and Downtown. Caesars Forum, MGM Grand Conference Center and Garden Arena, Mandalay Bay Convention Center, Aria Convention Center, Wynn Encore Theater, Resorts World Las Vegas, the Las Vegas Convention Center for CES and NAB Show, Allegiant Stadium for the largest brand activations, and Downtown venues for smaller off-Strip work. The rig scales to the room. Vegas venues each have their own stagehand local, and we coordinate with the house on every call.
Email hello@anydaylive.com with a date window, venue or city, headcount estimate, and a one-paragraph brief. We come back inside one business day with a structured response, questions, a draft scope, and the names of the people who will actually be in the room.
Send the brief. We'll send back the whole floor plan.
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